Instructions and information for artists accepted into this exhibition:

Exhibition opens: JUNE 5 and runs through JULY 17

OPENING RECEPTION:

There will be an opening reception at the Museum of Encaustic Art, 18 County Rd 55A, Cerrillos, NM, on June 5th (opening day) from noon – 3 pm. (click here for a map). The exhibit will be open to the public during normal business hours as noted on the top of the home page of this website (Fri/Sat/Sun 11-4).

JUROR PRIZE AWARD WINNERS ANNOUNCEMENT:

The Juror Prize Awards will be announced at the opening reception, and will be listed when the online exhibit opens, June 5th.

INFORMATION FOR ALL ACCEPTED ARTISTS

We have emailed all accepted artists on May 9 (from eainm.info@gmail.com) with a copy of the statement submitted with entries, and the image details for accepted work in order for each artist to verify that all of the information is correct and final. Please look for the email and respond to eainm.info@gmail.com with any edits to your information. Any corrections or edits must be received by MAY 15. If we do not hear from you by that date we will assume that all the information as submitted in your entry is correct and you have no changes to make.

US-based artists will be shipping their work to EAI/Museum of Encaustic Art for the in-person exhibition (see details below). Your work will also be represented in the online version of the exhibit.

Artists based outside of the USA may choose whether they will be shipping work to EAI/Museum of Encaustic Art for the IN-PERSON exhibit, OR if they will be participating ONLY in the ONLINE venue. We will be emailing you soon to confirm which venue you have chosen to participate in.

FOR HAND-DELIVERY BY LOCAL ARTISTS:

For artists who live locally and wish to hand-deliver their artwork: please deliver to EAI only between the hours of 11 am – 4 pm on any of these days:

Friday/Saturday/Sunday May 13, May 14, May 15 or

Friday/Saturday/Sunday May 20, May 21, May 22 or

Friday/Saturday/Sunday May 27, May 28, May 29

If you are hand-delivering your artwork to us, please do still follow the instructions for shipped work and print out and attach the label to your artwork. You will also either provide a pre-paid shipping label or your FedEx or UPS account number for the return of unsold work when you drop off the work – or – you must pick up unsold work on the dates listed below.

Pick-up of work (if unsold), on the weekend following the close of the exhibition – Fri/Sat/Sun July 22, 23 or 24 (between the hours of 11 – 4).

FOR WORK SHIPPED TO EAI FOR IN-PERSON EXHIBIT:

PRESENTATION OF YOUR WORK: For work shipped to EAI – The in-person exhibition will be held at the Museum of Encaustic Art in New Mexico. Your artwork along with your statement will appear in the exhibit. (In-person exhibitors will also be showcased in the online component of the exhibition). EAI will be responsible for shipping sold USA artwork to buyers, and paid shipping receipts to artists.

  • Shipped artwork must arrive at EAI/Museum of Encaustic Art BEFORE MAY 29. Ship to: The Encaustic Art Institute, 18 County Road 55A, Cerrillos, NM 87010. If you are requested to provide a phone number/email address for EAI to your shipping company, please use: 505-424-6487 & Mehrens@eainm.com.
  • All shipped artwork must include a pre-paid return shipping label in the packaging for the return of your artwork if the work is not sold – NO EXCEPTIONS. We are not storing work for members. If a return shipping label is not in the box with your artwork, then please open an account with either FedEX or UPS so we can use your account number to ship your painting back if unsold.
  • All work must be ready-to-hang. This means: ALL artwork must be ready to hang with a secure wire across the back. No sawtooth hangers. Artwork without the proper means to hang it, will not be hung.
  • Your work should be packaged carefully, with an identifying label firmly attached to the back or bottom of your work, (click here to find the label to affix to the back of your work or bottom of your sculpture).

Download and print the label, using the link above, and adhere it securely  to the back of any artwork sent to us.  If your piece is small, then please write in ink the pertinent information on the back.

  • If you are shipping us a 3-D sculptural piece that does not hang, then put your name on the bottom of it. Include the needed information (your name, title, media, dimensions, price, name of exhibit, your current contact information) in your packaging, and we will keep those in a file.

When shipping artwork, please note your name, title of the exhibition and artwork title on the outside of the box, this helps us to locate your shipping box when returning.

  • Please let us know the possible date of the arrival of your artwork.

Just a reminder, nobody should track your art better than you.  Please keep a detailed log of what you have sent us.  If you wish to have a painting returned for any reason, give us plenty of time to get it shipped to you.

We encourage you to research proper shipping and handling for your artwork. We are not responsible for any damage due to negligent packaging. Notify us of the shipping date, the tracking number, and the carrier via email at Mehrens@eainm.com.

You can find more general information about shipping HERE. If you do have questions after looking over the information, contact Mehrens@eainm.com.

FOR ARTISTS FROM OUTSIDE OF USA PARTICIPATING ONLY IN THE ONLINE FORMAT:

PRESENTATION OF YOUR WORK: There will be an online component to the exhibit consisting of the jpegs submitted as entries, and copies of your artist statements available to view on the EAI website along with pay carts for buyers who wish to purchase your artwork.

For those artists not based in the US who are only participating in the ONLINE format – we will use the image you sent when you entered along with your artist statement in the online version of the exhibit. IF what you submitted in your entry was a low-resolution jpeg – you may email a replacement high-resolution jpeg to eainm.info@gmail.com to be received no later than May 15. Online-only artists will NOT be shipping their artwork to EAI. For work sold through the online venue: We will contact you with the buyer’s information. You will be responsible to package your work carefully and ship the work to the buyer. The buyer pays for shipping through a $45 shipping fee added to the purchase price. In our experience, that will cover most shipping. If you feel that the $45 shipping fee will not cover shipping from your location to the buyer, contact us right away and we will discuss the fee.

REMINDERS for ALL ARTISTS IN THE FLOW EXHIBITION:

  • All artwork must be for sale – and remain eligible for sale – until the close of the exhibition (July 17).
  • The Encaustic Art Institute takes a 30% commission fee on sold work, with 70% going to the artist.